How it works: You buy a license, download the installer, and run it on a Windows PC on your site. Up to 10 team members can log in simultaneously over your local network. All data stays on your machine. No internet required after installation.
Why a Windows desktop app and not another web tool
Most modern maintenance software is browser-based and hosted in the cloud. That's fine for large organisations with reliable IT infrastructure and the budget for ongoing SaaS fees. For smaller sites (a manufacturing unit, a school estate, a hotel, a housing association block) it creates problems.
A local Windows application means your maintenance records are always available, even if your broadband goes down. There's no vendor that can change the pricing, restrict your access, or disappear. Your data is yours, on hardware you control.
PPM Maintenance Tracker runs as a native Windows application. It installs like any other software and opens in seconds. Your team uses it through a web browser pointed at the local server, so they don't need to install anything on their own PCs. Just open a browser, log in, and start working.
Getting started: four steps
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1
Download the installer
After purchase, you'll receive a download link and license key by email. The installer is a standard Windows .exe file.
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2
Run the installer on your Windows PC
Double-click and follow the prompts. The software installs in under a minute. No IT department or admin rights required on other machines.
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3
Enter your license key and activate
Paste in the license key from your purchase email. Activation is instant and happens locally. No internet required after this step.
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4
Your team logs in from their browsers
Other team members open a browser on any PC on your network and go to the local address. Nothing to install on their machines.
System requirements
| Operating system | Windows 10 or Windows 11 (64-bit) |
| RAM | 4 GB minimum, 8 GB recommended |
| Disk space | 200 MB for installation; additional space for your database |
| Network | Local area network (LAN) for multi-user access; no internet required |
| User access | Up to 10 simultaneous users via any modern browser |
| Internet required? | Only for initial activation. Fully offline after that. |
What's included
- Work order management: create, assign, prioritise, and close reactive and planned work orders.
- Equipment and asset register: log every asset on site with full service history attached.
- Preventive maintenance schedules: set recurring tasks by date or interval so nothing gets missed.
- Multi-user login system: role-based access for engineers, supervisors, and administrators.
- PDF report generation: export work order histories and maintenance reports for audits.
- Data export: export your data at any time. You're never locked in.
- Free updates: all v1.x updates included with your license.
Pricing
One license costs £499 + VAT. That's it. No renewal fees, no seat charges, no annual subscription. Payment is processed securely by Paddle and your license key arrives by email within minutes.
There's a 14-day free trial built into the software. Download it and run it before you commit to anything.
See full pricing details