Bottom line: MaintainX charges per user, per month, forever. PPM Maintenance Tracker is a single £499 purchase covering up to 10 users on your site. For a 3-person team over 3 years, that's a saving of roughly £5,000+.
How PPM Maintenance Tracker compares to MaintainX
This isn't a takedown of MaintainX. It's a genuinely good platform. But it's built for operations teams managing multiple sites with large workforces. If you're a facilities manager at a single site, or a maintenance engineer in a small factory, you're paying for things you'll never use.
| Feature | MaintainX | PPM Maintenance Tracker |
|---|---|---|
| Pricing model | Monthly subscription per user | £499 one-time license |
| Cost for 3 users, 3 years | £5,000–£15,000+ | £499 |
| Work orders | ✓ | ✓ |
| Preventive maintenance | ✓ | ✓ |
| Equipment / asset register | ✓ | ✓ |
| PDF reports | ✓ | ✓ |
| Multi-user access (up to 10) | ✓ (paid per user) | ✓ (included, no extra cost) |
| Mobile app | ✓ | Browser-based (mobile friendly) |
| Cloud hosted | ✓ | Local / self-hosted only |
| Works without internet | ✗ | ✓ |
| Your data on your hardware | ✗ | ✓ |
| IoT integrations / API | ✓ | ✗ (not in scope) |
| Multi-site management | ✓ | Single site per license |
When MaintainX is the right choice
We'd rather be honest: MaintainX is a better fit if you need any of the following.
- You're managing multiple sites from a central dashboard.
- You need IoT sensor integrations or ERP connectivity.
- Your team is field-based and needs a full mobile app with offline sync.
- You need enterprise SSO, audit logging, or compliance reporting.
- Your organisation has an existing SaaS budget and prefers not to manage local software.
When PPM Maintenance Tracker is the right choice
- You manage a single site: a factory, school, hotel, housing block, or similar.
- Your team is 1–10 people and a per-user subscription makes no sense financially.
- You want your maintenance data on hardware you control, not in a third-party cloud.
- You need the software to work even when your internet connection is unreliable.
- You're currently using spreadsheets and need a proper system, but not an enterprise platform.
Try it before you decide
There's a live demo at demo.maintenancetracker.uk. No account required, no email address needed. Log in as a demo user and explore the interface. The Windows download also includes a full 14-day trial.
If it's not right for your team, we offer a 14-day money-back guarantee on every purchase.
See pricing and buy