The short version: Most CMMS tools are designed for large facilities teams and priced accordingly. We're talking £100 to £300 per month, per user. PPM Maintenance Tracker is a one-time £499 purchase. Install it once, use it forever.
Why most CMMS software doesn't fit small teams
Small maintenance teams (a facilities manager at a school, an engineer at a small factory, a property manager handling 20 units) don't need multi-site enterprise dashboards, API integrations, or IoT sensor feeds. They need to log work orders, track equipment service history, and make sure preventive maintenance doesn't slip through the cracks.
The problem is that most CMMS tools are built for and priced at large organisations. You end up paying £150–£400 per month for features you'll never use, with the constant pressure of a subscription that never ends.
After years of watching this happen, we built something different.
What PPM Maintenance Tracker does
PPM Maintenance Tracker is a Windows desktop application (with a web/Docker version for browser access on your local network). It covers the core workflows a small maintenance team actually uses every day.
Work orders
Create, assign, and close reactive and planned work orders. Track who did what and when, with notes and completion history.
Equipment records
Log all your assets: plant, machinery, HVAC, vehicles, buildings. Attach service history, manuals, and notes to each item.
PPM schedules
Set up recurring preventive maintenance tasks by date or interval. Never miss a service because it got buried in a spreadsheet.
Multi-user access
Up to 10 users on your local network. Engineers can log in from any PC on site with no extra seat licenses or per-user fees.
PDF reports
Generate work order reports and maintenance history exports for audits, compliance checks, or management sign-off.
Local data storage
All your data stays on your own machine. No cloud sync, no vendor lock-in. You own your maintenance records completely.
Who it's for
PPM Maintenance Tracker is the right fit if you recognise yourself in any of these situations:
- You're currently tracking maintenance in a spreadsheet and it's getting unmanageable.
- You've looked at MaintainX, Limble, or Fiix but can't justify the monthly cost for a small team.
- You need a CMMS for a single site: a factory, a school, a hotel, a housing block.
- You want software that works without an internet connection (useful on sites with poor connectivity).
- You're a sole maintenance engineer who needs a professional system without enterprise pricing.
One-time pricing, no subscriptions ever
The license costs £499 + VAT, paid once. That covers one installation on a Windows machine, with up to 10 simultaneous users accessing it over your local network. All future updates to the v1 line are included.
Compare that to a typical SaaS CMMS at £150/month for a 3-person team: over 3 years that's £5,400 in subscription fees. PPM Maintenance Tracker costs £499. The maths isn't complicated.
There's also a 14-day free trial with no payment required, no card details. Just download and run it.
See pricing and buyFrequently asked questions
Is it really a one-time payment?
Yes. You buy the license once and own it permanently. There are no annual renewals, no maintenance fees, and no per-user charges. If we release a major v2 in the future, that would be a separate purchase, but all v1.x updates are free.
Can multiple people use it at the same time?
Yes. Up to 10 users can access the software simultaneously over your local area network from the machine it's installed on. This covers most small maintenance teams without needing additional licenses.
Does it work without internet?
Yes. Once installed, PPM Maintenance Tracker runs entirely locally. You don't need an internet connection to use it. This is useful for sites with unreliable connectivity: warehouses, manufacturing facilities, rural properties.
What if I need a refund?
We offer a 14-day money-back guarantee, no questions asked. If it doesn't work for your team, email us and we'll refund you in full.
Is there a cloud version?
There's no hosted cloud version. Your data stays on your own infrastructure. There is a Docker/web version included with your license if you want to host it yourself on an internal server and allow browser-based access from any device on your network.